How to plan a move?

Moving is an event that comes with many challenges. Organizing transportation, packing things, cleaning - these are just some of the tasks that await us during this time. Not surprisingly, many people stress at the very thought of moving.

Fortunately, there are many ways to minimize stress and make the move go smoothly and seamlessly. The key to success is proper planning and preparation. Starting preparations in advance will allow you to approach the entire move planning process in a calm and methodical manner.

1. plan ahead

The earlier you start planning the move, the better. Create a list of tasks to be done and set a schedule for completing them. Remember such things as:

  • Finding a new apartment
  • Termination of the lease of an old apartment
  • Arranging transportation
  • Packing things up
  • Notification of change of address
How to plan a move - The complete guide

How to plan a move

Nothing stands in the way of significantly reducing the moving time even to a week. It all depends, of course, on the size of the apartment, the amount of stuff, the location, etc. Unfortunately, by also shortening the time, there may be unnecessary stress.

8-6 weeks before

  • Set an exact date for the move
  • Start collecting quotes from moving companies
  • Make an inventory of the things to be transported
  • Start organizing and segregating your belongings
  • Take photos of valuable items

4 weeks before

  • Order cartons and packing materials
  • Notify utility providers of change of address
  • Plan the transportation of furniture and appliances
  • Start packing things you don't use every day
  • Arrange for child and pet care on moving day

2 weeks before

  • Notify institutions of change of address (bank, office, post office)
  • Compile documents related to your new apartment
  • Order cleaning service for old or new premises
  • Use up food supplies from the refrigerator and freezer
  • Prepare a box of necessities

A week before

  • Pack most of your belongings
  • Sign all the boxes and describe their contents
  • Prepare a furniture layout plan for your new location
  • Confirm dates with your moving company
  • Pick up the keys to your new apartment

The day before

  • Pack your personal belongings and documents
  • Prepare provisions for moving day
  • Charge your phone and other devices
  • Unplug and secure electronic equipment
  • Pack a bag of clothes for the coming days

Moving day

  • Make a final round of your old apartment
  • Check that everything has been packed
  • Read utility meters
  • Keep an eye on the loading and unloading process
  • Check the condition of your new apartment before unpacking

Practical tips

  • Pack boxes by room - this will make unpacking easier
  • Take pictures of the cable connections before disconnecting the electronics
  • Don't pack the boxes too heavy - max. 20 kg
  • Keep important documents and valuables with you
  • Pack fragile items in towels and clothes instead of buying extra materials
  • Label boxes of necessities with a distinct color
  • Prepare a separate bag with basic tools

Frequently asked questions about moving

How long in advance should I start planning my move?

It is best to start planning the move about 6-8 weeks before the scheduled date. This gives you enough time to organize all the stages of the move, find a moving company and gradually pack.

How to label boxes when moving?

It is best to label the boxes according to the rooms they are to go to, such as 'kitchen', 'bathroom', 'living room'. It's also a good idea to briefly describe the contents and mark boxes of necessities with a clear color or 'FIRST' label.

What documents are needed when moving?

During the move, it's a good idea to have with you: the lease agreement or deed to the new apartment, identification documents for all household members, contracts with utility providers, insurance for the apartment, and documentation of furniture and appliances if any.

2. choose the right moving company

If you do not want to handle the transportation of your belongings yourself, you can use the services of a moving company. When choosing a company, pay attention to:

Experience and reputation of the company

  • Check how long the company has been on the market - years of experience often translates into better quality services
  • Look for testimonials and reviews from previous customers on websites, social media and forums
  • Ask friends or family for recommendations

Scope of services offered

  • Make sure the company offers comprehensive services, such as packing, transporting, unpacking and assembling furniture
  • Check whether the company has experience in moves similar to yours (e.g., apartment, house, office)

Price

  • Ask for a detailed quote taking into account all elements of the service
  • Remember that the lowest price does not always mean the best quality - compare offers from several companies
  • Ask about any additional costs that may arise

3. pack things thoughtfully

To make unpacking in your new apartment easier, pack things in an orderly fashion. Pack your sorted items into boxes and label them as you go. Remember to protect fragile items from damage.

Moving is a great opportunity to get rid of unnecessary items and start a new phase with less baggage. Consider selling, donating or throwing away things you don't use. This will not only reduce the number of items to move, but also save space in your new home.

Tip! Don't forget the emotional aspect of moving. It's a big change that can affect the well-being of the whole family. Take time to talk with your loved ones, especially if the move involves a change of city or school for the children. A positive attitude and planning together can significantly reduce the stress of the move.

4. take care of the necessary paperwork

Before moving, do not forget to complete the necessary formalities, such as:

  • Change of registered address
  • Media transcription
  • Update data in documents

Completing the paperwork is a key aspect of any move that is often overlooked or put off until the last minute. However, it is worth giving it enough attention to avoid problems in the future.

Changing your registered address is an obligation that must be completed within 30 days of your move. This can be done in person at the municipality or city office, or in some cases online via the ePUAP platform. Remember that changing your registered address entails replacing your ID card.

Transcribing utilities is another important issue. Contact your electricity, gas, water, internet and TV providers to inform them of your change of address. If you move to another city, you may need to sign new contracts with local suppliers. Don't forget to read the meter readings of your old and new apartment.

Updating your documents is a process that can take some time. In addition to replacing your ID card, you may need to update your address in:

  • Almost driving
  • Vehicle registration certificate
  • Passport
  • Bank documents
  • Employment contract
  • Insurance policies
  • Medical records

5. get help

If moving is too much of a challenge for you, don't hesitate to ask for help from family, friends or a moving company. Working with loved ones can not only reduce the amount of work, but also make the process more enjoyable. Family and friends can help with packing, transporting smaller items or cleaning up the old apartment.

However, if you need professional help, a moving company may be the ideal solution. Moving specialists have the right equipment and experience to move even the largest and most delicate items safely and efficiently.

In addition, many companies offer packing and logistics services which can significantly relieve you mentally and physically. Consider taking advantage of such an offer if you want to make your move as stress-free and efficient as possible.

We recommend the company PanFortepian!

If you are looking for a moving company that offers comprehensive services at the highest level, we recommend PanFortepian. Our company is an experienced team, which has been dealing with house, apartment and office removals for years. The company offers a wide range of services, including:

  • Transportation of belongings
  • Packing and unpacking
  • Assembly and disassembly of furniture
  • Property insurance
  • Cleaning

Mr. Piano is a guarantee of safety, timeliness and professionalism. The company has modern equipment and experienced employees who will make sure that your move goes smoothly.

If you would like to learn more about Mr. Piano or would like to use their services, please visit the website or call.

Mr. Piano's area of operation:

The company mainly offers removals in Wroclaw, operates in Wroclaw and surrounding areas. Larger orders are carried out throughout Poland.

Moving doesn't have to be stressful!

By following our tips and using Mr. Piano's services, you can minimize stress and make your move a pleasant experience.

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